Wedding Venues: Top questions to ask prospective venues!

wedding planner

Yorkshire Rose Brides has teamed up with Yorkshire  wedding and event planner  Sian Chaplin of her namesake company, to help guide you through the often overwhelming task of looking at wedding venues.

Sian cares passionately about helping her clients get the most from every aspect of their wedding planning.

She has great supplier connections which can save couples time and energy and allow them to relax and enjoy the run up to their big day knowing everything is taken care of.

In her guest blog this week Sian answers Yorkshire Rose Brides questions about wedding venues.

What should you ask when you look around prospective venues?

When you are looking around wedding venues make sure you ask lots of questions and have everything written down clearly before you sign on that dotted line.

Always ask have full details of your wedding day arrangements written in a contract and check the small print! Below are a few key questions to ask that you may not have thought of.

1.Do we have flexibility with the format of the day or do we need to adhere to specific timings?

2.What time does the bar licence finish and is there a time when all guests must vacate the main function room?

3.Will we get our deposit back if the venue has to cancel or change our wedding date?

4. Can we source our own suppliers for catering, entertainment etc. or do you have an approved list that we have to use?

5. If there are any changes with regards to the cost of catering, drinks etc, will this affect our wedding even though we have already booked? If so then will we be notified in advance of these changes?

6. What time can we have access the day before to set up?

I’ve found several wedding venues I love but I’d have to source everything myself, how realistic is it to plan a wedding from scratch?

Realistically, planning a wedding from scratch is hard work but it is doable if you have the time, resource and knowledge of suppliers to pull it all together. It’s all about being organised and planning ahead. Blank canvas locations are becoming increasingly popular due to couples wanting to come out of their comfort zone and plan their wedding day exactly how they want it with no limitations. It is well worth all of the planning but this is where a wedding planner may come in handy to really help you stay focused and take some of the pressure off.

We want to source all of our suppliers ourselves, how do we do this?

Cake, photographer, styling, entertainment, flowers, catering etc. These people are your suppliers and if you are looking to source them all you need to get organised and do your research. Often your venue will have a list of recommended suppliers which you can take a look at but also make a point of visiting weddings fairs, researching online and asking friends and family.
This takes time but try not to make too many quick decisions unless you are 100% happy with what they are offering. Meet them in person and make sure you have an itemized list of their costs and requirements. You will also need to make sure the venue are aware with who you are booking just in case they have any queries. Keep them up to date continuously so that they are fully aware of the arrangements. After you’ve chosen your wedding venue I would say the next main supplier to book is your photographer. They can get booked up very quickly and if you like the look of their portfolio you really do not want to miss out on having them at your wedding. They are worth every single penny and will provide you with memories that will last a lifetime.

How do I stick to budget and keep on track of what we are spending?

Keeping an eye on what you’re spending is really important when you’re planning your wedding otherwise it can quickly get out of control. On average couples plan their big day for 15 months after they get engaged, which equals a lot of months where you will be spending quite a bit of hard earned cash! The easiest method is to create a simple spreadsheet which highlights everything you are spending. Each time you buy something or book a supplier, add it to the list along with the total cost including all deposits, VAT and payment due dates. That way you have one source that you can easily refer back to and ensure that you are sticking to budget. If keeping on top of finances isn’t your thing, delegate it to your other half or a family member who is heavily involved in the planning.

To get in touch with Sian you can email hello@chaplinevents.co.uk  or call 07749973155 or simply say ‘hi’ on Facebook